Dear Lady Elect Ministries – Privacy Policy

Effective Date: January 1, 2026

Dear Lady Elect Ministries (“we,” “our,” or “us”) is committed to protecting the privacy, dignity, and safety of all individuals whose information we collect, including children and families in Kenya. This Privacy Policy explains how we collect, use, store, and protect personal information in compliance with:

• Pennsylvania state privacy requirements
• Applicable U.S. federal laws, including the Federal Trade Commission Act and the Children’s Online Privacy Protection Act (COPPA)
• The Kenya Data Protection Act, 2019
• General best practices for nonprofit data protection

By using our website or providing information to us, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

1.1 Personal Information Provided by Adults

• Name
• Email address
• Phone number
• Donation information
• Messages submitted through contact forms

1.2 Information About Children (With Consent Only)

We may collect and display the following only with documented parental/guardian consent:

•  Child’s name (first name only or pseudonym, depending on context)
• Images or videos of the child
• Stories or updates about the child’s education, meals, or ministry involvement
• School or program affiliation

1.3 Automatically Collected Information

When visitors use our website, we may collect:

• IP address
• Browser type
• Device information
• Basic analytics data

We do not use cookies for advertising or tracking beyond basic site functionality.

2. How We Use Personal Information

We use personal information to:

• Share ministry updates, stories, and impact reports
• Communicate with donors and supporters
• Display images, videos, or stories of children in a respectful and dignified manner
• Maintain accurate donor records
• Improve our website and ministry operations
• Comply with legal and regulatory requirements

We never sell personal information or share it with third parties for marketing.

3. Use of Children’s Images, Videos, and Stories

Dear Lady Elect Ministries is committed to protecting the dignity and privacy of every child.

3.1 Parental/Guardian Consent

We obtain written consent before using any child’s:

• Photo
• Video
• Voice
• Story or testimony

Consent forms are securely stored and managed by our organization.

3.2 Withdrawal of Consent

Parents or guardians may withdraw consent at any time.

Upon withdrawal:

• The child’s images, videos, or stories will be removed from our website and future publications
• We will stop using the child’s information immediately
• We will notify relevant partners to remove the content where possible

3.3 Respectful Representation

We ensure that all content:

• Protects the child’s dignity
• Avoids exploitation or misrepresentation
• Reflects the mission and values of Dear Lady Elect Ministries

4. Legal Compliance

4.1 Pennsylvania & U.S. Federal Law

We comply with:

• FTC consumer protection standards
• COPPA, when applicable
• IRS nonprofit data handling expectations
• General U.S. privacy best practices

We do not knowingly collect personal information from children without parental consent.

4.2 Kenya Data Protection Act, 2019

For children and families in Kenya, we comply with:

• Requirements for lawful, fair, and transparent processing
• Explicit consent for processing children’s data
• Purpose limitation (data used only for ministry purposes)
• Data minimization
• Secure storage and restricted access
• Right to withdraw consent
• Right to correction or deletion

5. How We Store and Protect Data

We take reasonable and appropriate measures to protect personal information, including:

• Secure digital storage systems
• Restricted access to sensitive data
• Encrypted communication where applicable
• Regular review of data handling practices
• Removal of data upon request

We retain personal information only as long as necessary for ministry operations or legal compliance.

6. Sharing of Information

We may share information only when necessary:

• With service providers who support our website or donation processing
• With ministry partners in Kenya who assist with program operations
• When required by law

We do not sell or rent personal information.

7. Your Rights

Depending on your location, you may have the right to:

• Access your personal information
• Request correction or deletion
• Withdraw consent
• Request removal of a child’s image or story
• Ask how your data is used

To exercise these rights, contact us at:

dearladyelect@gmail.com

8. Updates to This Policy

We may update this Privacy Policy from time to time.

The “Effective Date” at the top will reflect the most recent version.

9. Contact Us

If you have questions about this Privacy Policy or how we handle data, please contact:

Dear Lady Elect Ministries

support@dearladyelect.org